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Editing Scenarios

Learn how to update, refine, and improve your crisis simulation scenarios.

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Opening a Scenario for Editing

1

Navigate to Scenarios

Click Scenarios in the sidebar
2

Find Your Scenario

Use search or filters to locate the scenario
3

Open Scenario

Click on the scenario title or row
4

Click 'Edit'

Button in top-right corner (if you have permission)
5

Make Changes

Modify content in the editor
6

Save

Click Save or Save & Publish

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Who Can Edit

You can edit a scenario if:
You created it
You’re added as a collaborator with edit permissions
You’re a Company Admin
The scenario is unpublished/draft (organization settings dependent)
If you see “View Only” mode, you don’t have edit permissions. Contact the scenario creator or your admin.

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Editing Published Scenarios

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Impact on Active Simulations

Important: Editing a published scenario affects new simulations but NOT currently running ones. Running simulations use a snapshot from when they were started.
When you edit a published scenario:
  • New Simulations: Use the updated version
  • Active Simulations: Continue with original version
  • Scheduled Simulations: Use updated version when they start

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Best Practices

Safe to Update Directly:
  • Fixing typos
  • Updating resource links
  • Clarifying instructions
  • Improving feedback text
  • Adjusting formatting

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Editing Different Elements

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Updating Basic Information

  1. Open scenario in edit mode
  2. Go to Overview tab
  3. Modify:
    • Title
    • Description
    • Category/Tags
    • Difficulty
    • Duration estimate
  4. Save changes

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Modifying Timeline Events

See Timeline Builder for detailed instructions. Quick edits:
  1. Go to Timeline tab
  2. Click event to edit
  3. Update content, timing, or media
  4. Save

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Changing Decisions

To edit existing decision points:
1

Go to Decisions Tab

View all decision points
2

Select Decision

Click the decision to edit
3

Modify as Needed

  • Change question text
  • Add/remove/edit options
  • Update scoring
  • Adjust timing
4

Save Decision

Click Update
Changing scoring on published scenarios may affect consistency in reports. Document the change in version notes.

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Adding/Removing Resources

To Add:
  1. Resources tab
  2. Click Upload
  3. Select files
  4. Add metadata
  5. Save
To Remove:
  1. Find resource in list
  2. Click ⋮ > Delete
  3. Confirm removal
To Replace:
  1. Delete old resource
  2. Upload new one with same name
  3. Or: ⋮ > Replace File

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Updating Roles (Group Scenarios)

Modify participant roles:
  1. Overview tab > Roles section
  2. Edit existing roles:
    • Change name
    • Update description
    • Adjust min/max participants
  3. Add new roles: + Add Role
  4. Delete roles: ⋮ > Remove Role (if unused)
Removing roles used in active simulations may cause issues. Check dependencies first.

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Version Management

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Creating Versions

crisisIQ tracks changes through versions: Auto-Save Drafts:
  • Every 30 seconds while editing
  • Draft versions kept for 30 days
  • Can restore from drafts
Manual Versions:
  1. Click Save as Version
  2. Add version note/description
  3. Version saved with timestamp

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Version History

View and manage versions:
1

Open Scenario

In view or edit mode
2

Click 'Version History'

Usually in top menu or sidebar
3

Browse Versions

See list of all saved versions with:
  • Date/time
  • Author
  • Version notes
  • Major/minor version number
4

Compare Versions

Select two versions to see differences highlighted
5

Restore (if needed)

Click Restore This Version to revert

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Version Naming Convention

Suggested naming:
  • v1.0: Initial published version
  • v1.1: Minor update (typos, clarifications)
  • v2.0: Major revision (new content, structure changes)
  • v2.1-beta: Testing version

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Collaborative Editing

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Adding Collaborators

Share editing access:
  1. Open scenario
  2. Settings > Collaborators
  3. + Add Collaborator
  4. Search user by name/email
  5. Set permission level:
    • View Only: Can preview but not edit
    • Can Edit: Full editing access
    • Owner: Transfer ownership (removes you as owner)
  6. Save

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Working with Co-Editors

If multiple editors are in the scenario:
  • You’ll see indicators of who else is editing
  • Changes sync in real-time (or on save, depending on configuration)
  • Avoid editing the same section simultaneously
If two editors save conflicting changes:
  • System alerts to conflict
  • Review both versions
  • Merge manually or choose one
Use comments to communicate:
  • Highlight content
  • Click Add Comment
  • Other editors can reply
  • Mark as resolved when addressed

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Testing Edited Scenarios

After making changes:
1

Save Changes

Ensure all edits are saved
2

Preview Scenario

Click Preview to run through as participant
3

Test Changed Elements

Focus on:
  • Modified decisions
  • New timeline events
  • Updated resources
  • Altered scoring
4

Check All Paths

If branching scenario, test each path
5

Verify Scoring

Ensure points calculate correctly
6

Mobile Preview

Test on mobile if participants will use phones/tablets
Ask a colleague to run through the edited scenario without telling them what you changed. Fresh eyes catch issues.

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Common Edits

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Improving Decision Quality

Make decisions more effective:
Provide more background information so participants can make informed choices.
Ensure all options are plausible. Avoid one “obviously correct” answer unless intentional.
Improve feedback text to explain why choices were good/poor and what might happen as a result.
Give appropriate time limits. Too short creates stress; too long allows over-analysis.

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Enhancing Realism

Make scenarios more authentic:
  • Update Statistics: Use current data and figures
  • Recent Events: Reference recent crisis examples
  • Authentic Documents: Use realistic-looking forms, reports, emails
  • Appropriate Language: Match terminology to industry/organization

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Adjusting Difficulty

Make scenarios easier or harder: To Make Easier:
  • Provide more resources
  • Clearer decision options
  • More time for decisions
  • Helpful AI mentor hints
  • Lower passing threshold
To Make Harder:
  • Limited information
  • More ambiguous choices
  • Shorter time limits
  • Complex branching
  • Higher passing threshold

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Bulk Editing

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Updating Multiple Scenarios

If you need to make similar changes across scenarios:
  1. Identify commonalities (e.g., all use same outdated resource)
  2. Edit each scenario individually, OR
  3. Use Bulk Update feature (if available):
    • Select multiple scenarios
    • Choose Bulk Edit
    • Make common changes (tags, category, settings)
    • Apply to all

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Templates

Create reusable elements:
  • Decision Templates: Save common decision types
  • Event Templates: Reuse event structures
  • Resource Packs: Bundle related documents/media
Use templates when editing to maintain consistency.

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Tracking Changes

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Change Log

Document what you changed:
  1. After editing, add Version Note
  2. Describe changes:
    • “Fixed typo in Event 3 description”
    • “Added new decision point at 20 minutes”
    • “Updated scoring weights based on feedback”
  3. Tag change type: Bug Fix, Enhancement, Content Update

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Audit Trail

For compliance or review:
  • All edits logged automatically
  • Who changed what and when
  • Accessible via Audit Log (Admin view)

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Troubleshooting

  • Check your internet connection
  • Ensure you’re still logged in
  • Verify you have edit permissions
  • Try refreshing the page (you may lose unsaved work)
  • Hard refresh browser (Ctrl+Shift+R or Cmd+Shift+R)
  • Clear cache
  • Check if you’re viewing an old version
  • Confirm changes were saved
  • Check Drafts section for auto-saved version
  • Look in Version History for recovery
  • Contact support if critical data loss
  • Communicate with other editor
  • Save your version locally
  • Refresh to see their changes
  • Merge manually if needed

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Best Practices

Test after editing: Always preview before republishing
Document changes: Use version notes
Incremental updates: Make small changes, test, then continue
Backup important scenarios: Duplicate before major edits
Get feedback: Have others review changed scenarios
Schedule updates: Don’t edit scenarios with scheduled simulations

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Next Steps

Timeline Builder

Edit event sequences

Creating Scenarios

Build new scenarios from scratch